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Records Division

Mission Statement
The mission of the Portland Police Department Records Division is to manage all law enforcement records throughout their lifetime to final destruction or archival storage. 

Hours of Operation -  Monday through Friday 8:00 a.m. - 4:30 p.m.

Phone Number -  (860) 342-6780

Fax Number – (860) 342-6781

Fingerprinting – Takes place at the Portland Police Department for Portland residents only. There is no charge for fingerprinting. 

Copies of Police Reports – Any member of the public shall pay $1.00 per page, which also includes accident reports. 


Records Check – The Record Division can conduct a local record check by visiting our department during usual business hours 8:00 a.m. – 4:30 p.m. Monday through Friday.  The person appearing should show a valid photo ID and provide the address at which they live in Portland, or where they previously lived in Portland.

Pistol Permit – Applications for handgun permits can be obtained from the Records Division during usual business hours 8:00 a.m. – 4:30 p.m. Monday through Friday. 

Requesting Police Reports

Copies of reports may be requested in person or my mail, we do not fax reports.
State Statutes govern which reports are permitted to be copied.  After a certain length of time your report may have been destroyed according to the schedule provided by the Public Records Administration.  There are many variables which may come into play whether your report is releasable.

Accident Reports
There are no restrictions on release of accident reports.  Accident reports, with the exception of fatalities, may be destroyed after ten years. 

Active Investigations
These reports are not releasable until they are either suspended for lack of evidence. Any report in which a warrant is in process is not releasable.  


Arrest Reports
Reports that contain arrests are releasable as long as it does not include any record of arrest of a juvenile.   

Juvenile/Youthful Offender
These reports are not releasable.

Criminal Cases – Suspended
These reports are releasable as long as it has been closed by the officer and signed by a supervisor. 

Non-Criminal Cases
These reports are generally releasable.

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